In particular, we will:
- Collect information fairly
- Let you know how we will use it
- Keep information secure
- We will only collect and process your data when necessary
- We will not sell, let, or in any way distribute or, make public your personal information
1. Your data
“Your data” means any data about you from which you can be identified such as your name, address, telephone number, email address, financial details or other data which you may disclose to us via this website (the “Site”) at any time.
2. When do we collect your data?
We collect your information in a number of ways, which include:
- When you sign up via our email newsletter which sends you information about the Sydenham Arts, our related events and activities (including our fundraising activities), our campaigns, supporters and beneficiaries. This is processed via Mailchimp and you can unsubscribe at any time using the link at the bottom of our newsletters.
- Processing a donation that you have made
- Managing and using any contributions you provide to us, whether via the site or otherwise for our activities
- Booking tickets for free events
- Confirmation of your booking at our box office (name only)
- Dealing with entries into competitions
- Processing volunteer registrations
- Conducting audience research for funders and grants (postcodes only)
- Processing a job application
- Responding to correspondence you have sent to us.
3. How we use your data
We’ll only use your personal data on relevant lawful grounds as permitted by the EU General Data Protection Regulation (from 25 May 2018)/UK Data Protection Act and Privacy of Electronic Communication Regulation.
We will use your data to provide the services for which you have provided the data, to analyse Site usage, in order to develop and improve the Site and to provide a better service to you.
With your express consent we may also use your data for marketing and promotional purposes.
We may use your email address or phone number, to contact you regarding administrative matters or notices.
We may use your data to contact you about volunteering.
We may also use your data to deal with any enquiries made by you to resolve disputes and to troubleshoot problems.
4. Disclosure of your data to third parties
With your express consent we, and if applicable, our partners or other trusted third parties may use your data for marketing, market research, promotions and related purposes.
We may also pass your data to other parties as follows:
- to our employees and agents to carry out the analysis referred to above, to administer your account and the products and services provided to you by us or our agents now or in the future
If you have previously given your consent to our passing your data to third parties and would like us to stop doing so, please post your written request to: Sydenham Arts Ltd, The Sydenham Centre, 44A Sydenham Road London SE26 5QX
Your request must include your name, email address, postal address and phone number. Written requests sent by post must also be signed. Please allow seven working days for us to process your request.
Unless we are obliged or, permitted to do so by law and subject to Clause 4.0 above, your data will not be disclosed to third parties. This does include our affiliates and/or other companies within our group.
5. How do we protect your data?
We use industry standard efforts to safeguard the confidentiality of your data. All the data collected by us is stored in encrypted cloud services. All data we transfer is transferred via password protected files. However, please keep in mind that the internet and the World Wide Web are not secure mediums.
6. Links to other websites
The Site contains links to other websites, for example links from sponsors and partners and Eventbrite for ticket sales. We are only responsible for the privacy practices and security of this Site which we control. We are not responsible for the privacy policies, content or security of any linked websites. We recommend that you check the privacy and security policies of each and every website that you visit through our Site.
8. Unsubscribing and amending your data
You can unsubscribe from any marketing emails we send at the bottom of each email.
You are entitled by law to find out what data of yours we hold. You have the right to receive a copy of the data we hold about you.
You can also amend or remove information you give us via the Site or via donations at any time. You can do this by writing to us at: Sydenham Arts Ltd, The Sydenham Centre, 44a Sydenham Road London SE26 5QX
If you are under 16, please make sure you have your parent or guardian’s permission before you provide us with any personal information. Children under 16 must not provide us with personal information without this permission.
a) What is a cookie?
A cookie is a small, often encrypted text file that is stored on your computer or mobile device by a website’s server and only that server will be able to retrieve or read the contents of that cookie. Each cookie is unique to your web browser. It will contain some anonymous information such as a unique identifier and the site name and some digits and numbers. It is used to help users navigate websites efficiently and perform certain functions.
b) What cookies are used on this website?
i) Compliance cookies
ii) Analytics cookies
These cookies allow us to count page visits and traffic sources so we can measure and improve the performance of our site, using a service provided by Google Analytics.
iii) Third party cookies
These cookies may be set through our website by other companies. Data may be collected by these companies that enable them to serve up adverts on other sites that are relevant to your interests.
iv) Session cookies
These cookies store temporary information to enable site functionality. They are automatically deleted when you close your browser.
v) Functional cookies
These are cookies used for core site functionality.
c) How to configure your cookie preferences
Every browser program (such as Internet Explorer, Firefox, Safari, Google Chrome etc) provides the ability for the user to configure their preferences. Refer to the help section of your particular browser to find out how to configure your own preference.
d) Frequently asked questions about cookies
i) What has changed and how does it affect me?
We have always used cookies to create the most secure and effective website for our customers. As part of a change in legislation, all websites are now required to provide additional information on what cookies are, how they are used and what benefits they bring. These changes will not affect the way in which you currently use our website.
ii) Do I need to accept cookies?
iii) Do cookies mean I could get cold calls or emails?
We never use the data gathered through cookies to contact you via post, email or phone.
iv) Can cookies allow others access to my computer’s hard drive?
The cookies we use cannot look into your computer, smart phone or web-enabled device and obtain information about you or your family or read any material kept on your hard drive.
v) If I use a public computer, will someone be able to get my details from the cookies?
Our cookies cannot be used by anyone else who has access to the computer to find out anything about you, other than the fact that someone using the computer may have visited a certain website.
More information about cookies can be found on www.allaboutcookies.org
11. Social Media and Website
We adopt a Social Media Policy to ensure our business and our staff conduct themselves accordingly online. While we may have official profiles on social media platforms users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media. We collect no personal data from these platforms.
There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.
12. Contact us
Sydenham Arts Ltd, The Sydenham Centre, 44a Sydenham Road London SE26 5QX.
Updated on 23 May 2018